Suppliers

Build and maintain your vendor relationships.

Interface Overview

Business Overview

Manage your manufacturers, wholesalers, and service providers. Track what you owe them and how often you buy from them.

Actions

1. Adding a New Supplier

1. Go to Purchases > Suppliers.
2. Click Add Supplier.
3. Basic Info: Enter the Supplier Name, Email, and Phone.
4. Tax Info: Enter their VAT/TIN number if required for tax filing.
5. Payment Terms: Select how long you usually have to pay (e.g., "Net 30").
6. Opening Balance: If you already owe them money at the start of using QOBooks, enter it here.
7. Click Save.

2. Viewing Supplier History & Statements

• Click on any supplier in the list to open their Ledger.
• View a chronological list of all Bills and Payments.
• Statement: Click "Generate Statement" to see the balance over a specific period.

3. Updating Supplier Details

1. Find the supplier and click the Edit icon.
2. Update contact details or change default payment terms.
3. Click Update.

4. Deactivating or Deleting

• Deactivate: Toggle "Active" to OFF if you no longer purchase from them.
• Delete: Only possible if the supplier has zero linked transactions.

[!TIP] Preferred Items: Inside the supplier profile, you can see a list of items you've purchased from them recently to help you reorder quickly.