Chart of Accounts (CoA)

The foundation of your financial recording system.

Interface Overview

Business Overview

The Chart of Accounts (CoA) is a complete list of all accounts used by your organization to record financial transactions. It categorizes every dollar into Assets, Liabilities, Equity, Income, or Expenses.

Actions

Creating a New Account

1. Navigate to Accountant > Chart of Accounts.
2. Click the Add Account button.
3. Account Code: Enter a unique identifier (e.g., 1001 for Cash).
4. Name: Provide a descriptive name (e.g., "Main Petty Cash").
5. Account Type: Select the broad category (e.g., "Asset").
6. Sub-type: Select a specific sub-category (e.g., "Cash"). Note: Using specific sub-types like "Bank" or "Accounts Receivable" enables automated system logic.
7. Parent Account: (Optional) Select a parent if this is a sub-account for deeper reporting.
8. Currency: Define the account's base currency.
9. Click Save Account.

Updating an Account

1. Locate the account in the list and click the Edit icon.
2. Update the name, code, or parent affiliation.
3. Click Update Account.

Deactivating/Disabling

1. Open the account's Edit screen.
2. Uncheck the "Active" status box.
3. Click Update.
4. Effect: The account will be hidden from selection in new transactions but remains in historical reports.

Deleting an Account

1. Find the account and click the Delete icon.
2. Confirm the action in the prompt.
3. Restriction: Accounts with existing transaction history cannot be deleted. You must deactivate them instead.

[!TIP] Integrated Logic: Accounts with the sub-type "Bank" or "Cash" will automatically appear as options in the Banking and Expenses modules for payments and deposits.