Goods Receipt Notes (GRN)

Record the arrival of physical inventory at your warehouse.

Interface Overview

Business Overview

A Goods Receipt Note (GRN) confirms that items have been physically received. This transaction updates your inventory levels before the financial invoice (Bill) is even recorded.

Actions

Creating a GRN

1. From a PO: Open the Purchase Order and click "Convert to GRN".
2. Manual: Go to Purchases > GRNs and click Add GRN.
3. Branch: Select the receiving location.
4. Items: Verify the actual quantities received (if they differ from the PO).
5. Click Save & Post.
6. Effect: Your Inventory On Hand increases immediately. No accounting debt is recorded yet.

Viewing & Searching

• The GRN List shows all inbound shipments.
• Filter by Supplier to see all items received from them.

Updating a GRN

1. Locate a draft GRN and click Edit.
2. Update quantities or batch/expiry information.
3. Click Update.
4. Note: Posted GRNs cannot be edited.

Voiding a GRN

1. Open the GRN and click Void.
2. Effect: The inventory levels are decreased (reversed) to reflect that the goods are no longer in stock.

Next Steps: Converting to Bill

When you receive the invoice from the supplier, click "Convert to Bill" on the GRN screen.