Supplier Payments

Settle your debts and manage cash outflows.

Interface Overview

Business Overview

Supplier Payments record the movement of cash from your bank or physical till to a vendor to clear one or more outstanding Bills.

Actions

Recording a Payment

1. Go to Purchases > Payments.
2. Click Add Payment.
3. Supplier: Select the vendor you are paying.
4. Payment Method: Select from Bank, Cash, Mobile Money, or Cheque.
5. Accounts: Choose the bank/cash account the money is leaving.
6. Apply to Bills: A list of unpaid bills for this supplier will appear. Enter the amount to apply to each bill.
7. Click Save.
8. Effect: The Bank balance decreases, and the Supplier's outstanding balance decreases.

Viewing Payment History

• Track all outgoing money in the Payments List.
• View a printable Payment Voucher for your records.

Updating a Payment

1. Click Edit on a payment record.
2. Update the date or the bill allocation.
3. Restriction: Payments cleared in a bank reconciliation cannot be edited.

Voiding a Payment

1. Open the payment record and click Void.
2. Effect: The money is returned to the bank balance (system recording), and the linked Bills become "Unpaid" again.

[!TIP] Bulk Payments: You can pay multiple bills in a single transaction. Simply enter the amount for each bill in the "Apply" column.